You may have been advised that you can either download a label template or use a built-in label template to design and print your own self adhesive labels.
While you might be familiar with the concept of label templates that you download from a supplier’s website – such as the label templates available to download from the Label Planet website – you might not be familiar with “built-in” templates (or at least with that particular term).
What are built-in templates?Basically built-in templates are simply label templates that are part of (are built into) application software. You don’t need to download a standalone file to use them – they’re ready and available for you to use simply by starting up your software.
Perhaps the most common example is Word’s built-in label templates; to access these, you simply open Word, create a blank document, click on the “Mailings” tab and select the “Labels” option in the Create section on the left hand side of the ribbon – before using the “Options” button to select the built-in template you want to use.
See next week’s Template Tuesday for a more detailed guide to using Word’s built-in label templates.
How many built-in label templates are available?It depends on the specific software (and version of that software) you are using. Generally speaking, software designers will try to include a range of label sizes that are “standard” or popular label sizes – and the options available may be revised and updated when a new version of a particular piece of software is released.
Are Label Planet’s label templates available as built-in label templates?Unfortunately not. Built-in label templates tend to be based on the label sizes supplied by global manufacturers and suppliers (such as Avery Labels).
You may, however, be able to find a built-in Avery label template that is compatible with our label sizes and layouts – i.e. that is designed for sheet labels with same label size and layout as our products. This is because we supply a number of label sizes that are exactly the same as those supplied by Avery – so you can print Label Planet labels with a compatible Avery template (or print Avery labels with a compatible Label Planet template).
How do I find out if there is a built-in template I can use to print my Label Planet labels?Visit the template information page for your Label Planet labels; this can be found by clicking on the “Label Templates & Printing Information” link on the product page of your Label Planet labels OR you can head on over to our Template Home Page and follow the links to find your label size.
Just below the measurements for each label size there will be a box with the heading “Avery Codes”; if your label size is compatible with any Avery labels/templates, the relevant codes will be listed here.
If the box displays N/A, this means that Avery do not supply that particular label size and you will need to use the purple links to download one of our standalone templates.
Why can’t I find the label template I need in my software?If you’ve got a label template code (Avery or otherwise) that you’d like to use BUT you can’t find it in the list of built-in templates in your software, it is possible that:
- You are looking under the wrong Label Vendor; built-in label templates tend to be grouped by manufacturer – to find an Avery label template for A4 labels you need to make sure the Label Vendor/Manufacturer is set to “Avery A4/A5”.
Some A4 labels are compatible with Avery’s Zweckform range, in which case you must set the Label Vendor to “Avery Zweckform”.
- You are looking for a label template for self adhesive labels that have been discontinued (or weren’t popular enough to be included in the standard list of label templates). It is possible that Avery still supply that label size in another product range – which means you simply need to find out the template code of that new product.
For example, Avery used to supply a range of shipping labels that all had product codes beginning “DPS”; these blank labels have now been discontinued but new products with the same label sizes have been created. Therefore if you were to look for Avery template DPS04, you would be unlikely to find it listed in current software HOWEVER you should be able to find the compatible version – 3483.
Are there any benefits to using built-in label templates rather than standalone label templates?Ideally, there shouldn’t be any difference between a built-in template and a standalone template; in practice, however, there are of couple of things you might want to bear in mind:
- Label manufacturers and suppliers don’t have any control over the built-in templates; while a built-in template SHOULD match their relevant label products, you are relying on manufacturers and suppliers to ensure that built-in templates are actually the same as your sticky labels AND on there having been no changes to the measurements used either by your software or the supplier of your self adhesive labels.
At Label Planet, we periodically review our label templates (and the built-in label templates we list as being compatible with our products) to make sure they still produce the best possible alignment for our customers. While it is unlikely that software designers will alter the measurements of built-in templates, we do not have any control over these templates – whereas the standalone templates provided on our website have been set up by us using the measurements from the cutters used to create our self adhesive labels.
- Sometimes application software works more smoothly with built-in label templates; this is because built-in label templates are actually part of your software, while standalone templates come from external sources – and may possibly have been set up using an entirely different piece of software. This means that your software may not automatically identify features of your standalone label template (or even the fact that it IS a label template) and may need to make small conversions to the file to make it compatible with the software you are using.